Tuesday, 26 October 2010
When you have interviewed your shortlisted candidates and decided on who will be chosen to fill the role, the next step is to make a formal offer of employment. It is common practice to make this in writing, as it can then be produced to help clear up any queries which may occur later on.
Many employers make an offer verbally to begin with – sometimes even at the end of an interview – and then back it up with a written document to reiterate the offer.
However it’s not as straightforward as simply offering someone the job. There are certain requirements that should be met during this process, and it is the ideal time to make sure any required paperwork is in order, before the candidate starts work.
Are they allowed to work in this country?
This is a required measure by law. Obviously the question should have been asked during the interview, but now is the time to obtain proof. A National Insurance Number, for example, will be adequate proof of this status.
Evidence of qualifications required for the position…
If you have stipulated that the position demands a certain level of education – such as a degree in mathematics, for example – it’s wise to ask for evidence of this before the person starts their contract. This is why many formal written offers of employment will include a phrase saying that the offer is subject to the candidate producing the required documents before the start date.
It’s also wise to say that references will be followed up during this period as well. Stating this clearly in the letter means that should any problems crop up, the offer of employment can be withdrawn without any problems for you.
Include any necessary instructions that should be followed…
Make sure the written offer of employment contains all pertinent details, such as the exact start date and time, and where the employee should present themselves on their first day.
No further information is required, although some companies like to inform new employees of what they can expect on their first day. If you have any particular dress code, or your company expects its staff to wear a uniform of some kind, let your employee know when they can expect to receive this.
The contract of employment itself must be presented in writing during the first two months of employment, and it is advisable that this is checked over by a solicitor qualified in employment law, in order to ensure that no errors are made.
Many employers make an offer verbally to begin with – sometimes even at the end of an interview – and then back it up with a written document to reiterate the offer.
However it’s not as straightforward as simply offering someone the job. There are certain requirements that should be met during this process, and it is the ideal time to make sure any required paperwork is in order, before the candidate starts work.
Are they allowed to work in this country?
This is a required measure by law. Obviously the question should have been asked during the interview, but now is the time to obtain proof. A National Insurance Number, for example, will be adequate proof of this status.
Evidence of qualifications required for the position…
If you have stipulated that the position demands a certain level of education – such as a degree in mathematics, for example – it’s wise to ask for evidence of this before the person starts their contract. This is why many formal written offers of employment will include a phrase saying that the offer is subject to the candidate producing the required documents before the start date.
It’s also wise to say that references will be followed up during this period as well. Stating this clearly in the letter means that should any problems crop up, the offer of employment can be withdrawn without any problems for you.
Include any necessary instructions that should be followed…
Make sure the written offer of employment contains all pertinent details, such as the exact start date and time, and where the employee should present themselves on their first day.
No further information is required, although some companies like to inform new employees of what they can expect on their first day. If you have any particular dress code, or your company expects its staff to wear a uniform of some kind, let your employee know when they can expect to receive this.
The contract of employment itself must be presented in writing during the first two months of employment, and it is advisable that this is checked over by a solicitor qualified in employment law, in order to ensure that no errors are made.
http://jobs.gbguide.com
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